Supervising Senior Financial Analyst / Accounting Manager

Job description

The Supervising Senior Financial Analyst is a key player in the Internet Archive's finance department maintaining confidentiality and security of the Internet Archive's financial activities and records.

Supervise an accounting specialist and oversee Accounts Payable/payment processing, providing guidance and improving processes:

• Review/Reconcile outgoing bank accounts and payroll expenses
• Review of petty cash and personnel reimbursements for expenses.

Accounts Receivable:

• Coordinates with Scanning Center Managers and Web Archivists, prepares customer and partner invoices
• Records electronic donations and payments (Wires and ACH payments received)

Review and analyze Archive expenditures:

• Prepares monthly analysis of credit cards
• Assists with Archive cash planning needs and forecasting of expenditures

Financial Controls and Compliance:

• Owns and/or assists in the monitoring of financial controls and compliance:
  1. Bank accounts
  2. Petty cash accounts
  3. Credit card statements
• Reviews A/P and A/R activities, looking for discrepancy and ensuring they are resolved.

Other Responsibilities:

• Continuous process improvement of the Archive’s financial and business processes
• Assists in the selection, review and adoption of cloud accounting and ERP systems
• Provides ongoing support and participation of audits and tax filings
• General support of the Finance and Administration teams.
• Adhoc projects as assigned by the Director of Finance or Deputy Director of Finance.
• Provides leadership when representing Finance Dept 

Qualifications:

• Minimum Bachelor's Degree in Accounting or Finance 
• Minimum of 5 years experience 
• Thorough/In-depth knowledge/understanding of Quickbooks Premier or Enterprise
• Excellent communication and problem-solving skills, along with a process driven thought process.
• Flexibility and diplomacy in handling sensitive information and working with Archive staff.
• The employee will view, have access to and work with sensitive and confidential data. The employee in this position must adhere to strict confidentiality policies and procedures.
• Highly organized and ability to juggle the needs of several corporate entities.
• Self-starter and motivated team player, with a sense of humor.
• Nonprofit experience preferred but not required.

Benefits & Perks:

The Internet Archive is a remote first workplace and provides a comprehensive benefits package including; PTO, paid holidays, and medical benefits. Depending on where you live, we also provide these additional benefits; dental, vision, health savings accounts, flex spending accounts, commuter benefits, short term disability, long term disability and retirement programs.